Data Privacy Summary

We keep to a minimum the information we hold about you

We use your data to provide our services to you, respond to your enquiries, manage our relationship with you, meet our legal obligations, and improve our website

We delete your data when it is no longer needed for these things

Generally, we do not give your information to third parties, but there are some exceptions as described below

You have privacy rights

We take security seriously

We are happy to talk to you about how we process and protect your data

Clients

What data we hold
As our client, we will hold the following information about you:

• Your name, business name and address, your job title, email address and business telephone numbers
• Your subscription preferences
• Information about your business activities with Acquven
• Information and documents about our business dealings with you, about your enquiries and our communications with you
• Billing and payment information

Website Cookies
Our website uses cookies to help us analyse data about web page traffic which we can use to improve user experience on our website and tailor it to changing user needs.

The cookies set by our website are Google Analytics Cookies for analysing traffic to enable acquven.com to improve users’ experience.

The cookies we use only contain anonymous information to improve the services we offer, and do not contain personal information.

Using Your Information
We use your information for the following purposes:

• To enter into contracts with you
• To deliver contracted services to you in accordance with what we agree we will do as set out in our proposal documents,
• We also use your information to bill you and keep track of payments that you make.

The legal basis for processing this data is that we have a contractual obligation; in other words, this is necessary to deliver the contracted services to you.

Technical data
If you visit our website then we use the logs from our servers to assist in our firm’s security, as well as to determine visitor behaviour and help us plan our strategy (e.g. such as working out which pages on the site are most popular, or whether particular events have caused an increase in traffic).

The basis for processing this is that we have legal and regulatory obligations to protect our clients and their information. When used for strategy planning, we do this under legitimate interest.

We use cookies to improve your experience of our website, for example to keep you logged in.

Your data and the European Economic Area (EEA)
If we need to transfer your personal data to organisations outside the EEA, we will take measures to ensure your data is kept secure. We will always check that any such organisations outside of the EEA are deemed to have adequacy agreements with the EU. We will also only transfer personal data to organisations outside of the EEA if necessary for the performance of a contract between the data subject and data controller or for the implementation of pre-contractual measures taken at the data subject’s request.

Retention periods
Data about our clients: for the duration of your relationship with us, after which we will regularly review the data we hold and will only continue to hold data about you as long as we have a contractual reason or a legitimate interest.

Third parties
As a general principle, we will not transfer your personal data to third parties without your permission.

There are certain exceptions to this:

• On occasion we might work with named associate consultants, to assist us in carrying out client work, providing that our contract with you does not restrict us from doing that. Under such circumstances we will ensure our associates comply with all relevant data protection legislation.
• It is possible, though unlikely, that we might be forced to disclose your information in response to a court order or other binding mandate.

Your rights
You have lots of rights in respect of our processing of your personal data. The relevant rights are:

• To request a copy of your personal data and information about our processing of it
• To request that we delete information about you if we do not need to hold it
• To request that we correct any personal data that we hold about you
• To request that we stop processing your data, although we can still hold it
• To request that we move your data to another organisation’s IT system electronically

If you want to exercise any of these rights, please just contact us at info@acquven.com

Technical security

• We implement various software and physical security measures to protect all personal data that we hold
• All the data we hold is protected by constantly monitored backup systems
• We have an information security policy and take steps to make sure the policy is implemented
• We regularly review our information security policies and measures and where necessary we improve them

If you have particular security requirements, please email us at info@acquven.com to discuss how we can support you.

Prospective Clients

What data we hold
We might hold the following information about you:

• Your name, business name and address, your job title, email address and business telephone numbers
• Your subscription preferences
• Information and documents about your enquiries and our communications with you

What we do with your data

• If you have opted in, we may from time to time use the information you have provided to contact you in order to make you aware of updates to our services and related activities. Our legal basis for processing this data is that we have a legitimate interest in letting you know about our services;
• We ultimately might use the information we hold about you to provide our audit and consulting services including providing you with proposals and contractual documents that may be required in the provision of our services. Our legal basis for doing this is contractual – it is necessary to process this information in order that we would be able to enter into a contract with you.

Dealing with your enquiry
If you contact us we will follow up on your enquiry and see if there is a way in which we can help you. We keep a record of enquiries received, so that we know what we have said to whom. It is also legitimate for us to keep track of what we said to you, so we can understand further business needs and plan our strategy accordingly.

Website Cookies
Our website uses cookies to help us analyse data about web page traffic which we can use to improve user experience on our website and tailor it to changing user needs.

All of the cookies set by our website are Google Analytics cookies for analysing traffic to enable acquven.com to improve our users’ experience.

The cookies we use only contain anonymous information to improve the services we offer, and do not contain personal information.

Technical data
If you visit our website then we use the logs from our servers to assist in our firm’s security, as well as to determine visitor behaviour and help us plan our strategy (e.g. such as working out which pages on the site are most popular, or whether particular events have caused an increase in traffic).

The basis for processing this is that we have legal and regulatory obligations to protect our clients and their information. When used for strategy planning, we do this under legitimate interest.

We use cookies to improve your experience of our website, for example to keep you logged in.

Retention periods
Data about our potential clients: we will regularly review the data we hold and will only continue to hold data about you as long as we have a contractual or legitimate interest.

Third parties
As a general principle, we will not transfer your personal data to third parties without your permission.

There are certain exceptions to this:

• For example, it is possible, though unlikely, that we might be forced to disclose your information in response to a court order or other binding mandate.

Technical security

• We implement various software and physical security measures to protect all personal data that we hold
• All the data we hold is protected by constantly monitored backup systems
• We have an information security policy and take steps to make sure the policy is implemented
• We regularly review our information security policies and measures and where necessary we improve them

If you have particular security requirements, please email us at info@acquven.com to discuss how we can support you.

Your rights
You have lots of rights in respect of our processing of your personal data. The relevant rights are:

• To request a copy of your personal data and information about our processing of it
• To request that we delete information about you if we do not need to hold it
• To request that we correct any personal data that we hold about you
• To request that we stop processing your data, although we can still hold it
• To request that we move your data to another organisation’s IT system electronically

If you want to exercise any of these rights, please just contact us at info@acquven.com

Visitors to our website

Website Cookies
Our website uses cookies to help us analyse data about web page traffic which we can use to improve user experience on our website and tailor it to changing user needs.

All of the cookies set by our website are Google Analytics cookies for analysing traffic to enable acquven.com to improve our users’ experience.

The cookies we use only contain anonymous information to improve the services we offer, and do not contain personal information.

Suppliers

If you are a supplier

What data we hold
We may hold the following information about you:

• Your name, identity and contact information
• Information regarding goods and services we may have ordered from you and invoices and other financial information relating to our dealings with you.

Website Cookies
Our website uses cookies to help us analyse data about web page traffic which we can use to improve user experience on our website and tailor it to changing user needs.

All the cookies set by our website are Google Analytics cookies for analysing traffic to enable acquven.com to improve our users’ experience.

The cookies we use only contain anonymous information to improve the services we offer, and do not contain personal information.

Using your information
We will use your data to manage our relationship with you, to enquire about and buy products and services from you, and to pay you.

The legal basis for this is that we need to use your details to enter into and perform contracts with you, as well as keeping track of what we have agreed – a legitimate thing for a business to do.

Dealing with your enquiry
If you contact us we may follow up on your enquiry and see if there is a way in which we can help you. We keep a record of enquiries received, so that we know what we have said to whom. It is also legitimate for us to keep track of what we said to you, so we can understand further business needs and plan our strategy accordingly.

Technical data
If you visit our website then we use the logs from our servers to assist in our firm’s security, as well as to determine visitor behaviour and help us plan our strategy (e.g. such as working out which pages on the site are most popular, or whether particular events have caused an increase in traffic).

The basis for processing this is that we have legal and regulatory obligations to protect our suppliers and their information. When used for strategy planning, we do this under legitimate interest.

We use cookies to improve your experience of our website, for example to keep you logged in.

Your data and the European Economic Area (EEA)
If we need to transfer or process your personal data with organisations outside the EEA, we will take measures to ensure your data is kept secure. We will always check that any such organisations outside of the EEA are deemed to have adequacy agreements with the EU. We will also only transfer personal data to organisations outside of the EEA if necessary for the performance of a contract between the data subject and data controller or for the implementation of pre-contractual measures taken at the data subject’s request.

Retention periods
Supplier contact details: for as long as we have a relationship with you or think we might want to buy products or services from you, or unless we are legally obliged to retain the data, for example due to a dispute

Technical security

• We implement various software and physical security measures to protect all personal data that we hold
• All the data we hold is protected by constantly monitored backup systems
• We have an information security policy and take steps to make sure the policy is implemented
• We regularly review our information security policies and measures and where necessary we improve them

If you have particular security requirements, please email us at info@acquven.com to discuss how we can support you.

You have lots of rights in respect of our processing of your personal data. The relevant rights are:

• To request a copy of your personal data and information about our processing of it
• To request that we delete information about you if we do not need to hold it
• To request that we correct any personal data that we hold about you
• To request that we stop processing your data, although we can still hold it
• To request that we move your data to another organisation’s IT system electronically

If you want to exercise any of these rights, please just contact us at info@acquven.com

Employees or potential employees

If you are an employee, please refer to your Terms and Conditions of Employment, your Employee Handbook and your Data Privacy Standard Operating Procedure (SOP) for relevant information about how we use your personal data.

If you are a potential employee, then you will be provided with information on how we store your data at the time you apply for a role.

Contact us

If you want to talk to us about this Privacy Policy, please contact us at info@acquven.com